Systems for Government Departments

Need a way to streamline department activities to achieve more efficiency?

Experience has shown that it is difficult for government departments to align their improvement objectives with people and processes. One of the reasons is that information systems are mainly shaped around ‘departments’ and not around ‘processes’. It is therefor increasingly difficult to take initiatives from out of an improvement workshop back into a successful implementation due to the restrictions of current IT legacy systems.

These systems are often:

  • clumsy & inflexible
  • with no workflow
  • with no measurement of workflow
  • have inflexible reporting
  • no audit trail
  • difficult and expensive to customised around changing needs
  • integration issues i.e. various systems ‘do not talk’ to each other

Process Improvement towards Automation

eBMS works in close association with Lean experts who will help you to eliminate waste within your department and improve the way you operate. They do this though the use of Value Stream Mapping to balance the workflow and improve inefficiencies. This approach also ensure the necessary change management issues needed to ensure maximum buy-in from your people.
Once completed, we automate the improvement outcomes and Lean initiatives into robust systems across your department to ensure successful transformation in line with your improvement objective.

The combination of the Lean process improvement philosophy and the ‘packaging of your daily operational activities’ into robust systems, tailored for your unique needs will create more value and generate improved efficiencies within your department.

Once Improved, We Automate

eBMS offers a flexible and dynamic alternative which can be continually tailored to stay in step with the changing needs of your department. It offers the following features which will increase the performance of your department:

  • Templates tailored to your data capturing needs,
  • Automated & Measurable Workflow,
  • BI Reporting (e.g. Dashboard & Charting Reports)
  • Automated Email Communication & Reminder
  • Web Based Platform
  • Spreadsheet Interfaced
  • Clear Audit Trail
  • Flexible Integration

More on Integration

Bold as it may sound, we are capable of integrating with any system that has an external interface. When positioned on a server within a network, the eBMS platform can periodically call scripts and import data in csv format, or pulled directly from another system.

At the simplest level, there are two options for integration:
1) On a schedule we can automatically import a csv file containing data needing to be synchronized.
2) We can execute a script that can load data from another system, do any required transformations on the data, and then push it into the eBMS system (we can also do the reverse!)

An Affordable Investment

Our approach is to provide councils with options which will give councils better choice in order to fit budget requirements. Our low-cost licence provides a low-risk strategy for new customers. If you are concerned about investing in IT systems, a low-cost licence is preferable to a high purchase cost on day one.

The following options include an example based on a project investment of $20,000.

 
100%: e.g. $20,000* 50%: e.g. $10,000* 0%: $0
$16.66 /user/month e.g. $69* /user /month e.g. $124 /user /month

All pricing is for a software as a service, hosted option. All pricing excludes GST.

* Project Cost is subject to project scope and may include a SLA fee. It could be paid over 3 monthly payments.
* By paying monthly by user, we amortized the project investment as a running expense and not as a 'capital expenditure'

With eBMS, you know from the start what your costs will be.